Many companies rely on project management offices to centralize management activities. Just as companies need to change some of their processes and workflows to get used to web work, offices need to be put at the forefront of these changes to manage enterprise projects so that they can achieve the project’s goals and objectives.
Let’s discuss some points if you’re trying to build an online employee-friendly Project Management Office to organize and manage geographically dispersed employees, clients, and partners:
Share project data securely. Sharing project data has been a continuing issue in the project management tools; it becomes more important as teams leave the boundaries of the office space. Office needs to become more refined communicators of project status data (including schedules, task, milestones and client requirements) and teams at all levels of the project from the “employee bee” right up to the executive stakeholder. The goal is for the information to be clearly logical and understandable to everyone, meaning that views of project data cannot always be shared simply using a Gantt chart.
Move communication outside the email inbox. It turns out to be a key feature of online collaboration software. While email is a common and commonly used form of communication, it is not good as a repository for project documents. Even if you cannot convince your team to use online collaboration tools, you encourage them to maintain online documents in a centrally accessible place. Email message or reply via thread are the best examples of incorporating the email feature into project management software.
Implement new project management tools. Microsoft Office and spreadsheets are common project system tools, but more advantageous for project teams working in a roof or space. The Internet is the Future of Online Project Management Tools – Online project services are all examples of web-based tools that are affordable, powerful, easy to use, and help foster team collaboration.
Reorganize meetings. Meetings are always unfavorable to output, and are suggested to imply that meetings will have to change in form, priority, format and technology. Online project collaboration software provides a better alternative to time and budget-intensive meetings such as online chat for real-time meetings plus tools to record these meetings for later reference.
Since Office entered a new age for online webwork, the old method has to give way to new tools, processes and work styles to ensure team success and timely delivery of the project.
Remember corporate culture, not technology, drive online collaboration, and web project management software are able to ensure that geographically dispersed project teams have the framework, leadership and tools they need in a global work environment
What are your tips for building an office worker for webmaster project managers? Share them below.