As human beings we are susceptible to mistakes and mistakes. To overcome this weakness, rich organizations use Enterprise Content Management Software (CMS) to have reliable, accurate and less error information.
What is Enterprise Content Management Software (CMS)?
An enterprise content management (ECM) system focuses on manipulating the information (content, documents, details and records) that is important to your organization’s transactions. It helps manage the unstructured information content of the organization and later store and deliver this data from one network to another with its diversity of format and location. Usually works at the corporate level of the organization.
Advantages of Enterprise Content Management System
ECM technology manages the entire content lifecycle. It applies the right amount of control and provides additional support for users at every stage. This means that your content is managed during creation, capture and even saving. ECM systems also offer features such as versioning, indexing for search, content cleanup to minimize risk, metadata and security. They also include content services to help distribute, publish, classify and retain, expire and delete content.
ECMs can also help organizations improve the communication capabilities and support service offered through websites, call centers and extranets.
Some examples of Enterprise CMS
1. Alfresco – has two versions, Alfresco Community and Enterprise Edition. The community edition is a free LGPL licensed open source software, while the other edition operates on company scale and commercially open standards. It is a proprietary license but still open source. Alfresco offers a high degree of modulation and scalable performance. It also has a file system that is fully compatible with Microsoft Windows and Unix-like operating systems.
2. IBM – it provides scalable repositories and services for content management and business process management. It offers a feature that shortens development time and reduces costs. IBM ECM systems also enhance the company’s ability to deal with rapidly phased business needs and meet customer requirements.
3. Open Text – helps you manage and achieve the real value of your business content and existing information sources, while linking to your people and business practices and processes. It also provides functionality for integrating content and business systems from Microsoft, Oracle Corporation and SAP. Open Text can help you gain more value by relating them to business processes.
4. OnBase Hyland – the main feature is the integration of document management and workflow applications that can manage and optimize complicated business procedures. In addition, users can also choose from certain items that they want in a package.
5. Interwoven INC – it provides dedicated document management, record management and collaboration support. It is therefore a good choice for improving cooperation between employees. It also offers powerful web content management and digital asset management applications to meet changing content needs.