SAP’s data retention and archiving tools enable companies to manage their data more effectively by moving older data to archives. Not only does this result in leaner databases for everyday activities, it also helps organizations mitigate the risks associated with regulation, system performance and availability, ever-growing IT costs and legal discovery. Below are some of the ways SAP retention helps mitigate risk to businesses.
1. SAP retention and data retention and destruction rules – Perhaps one of the biggest risks to businesses is regulatory compliance or lack thereof. SAP Retention helps organizations comply with all applicable data retention and data destruction regulations. In addition, data retention can be configured to maintain compliance checking for legacy and retired systems. Even if there is no regulation, organizations can establish their own internal rules for data retention and destruction to ensure consistency and mitigate risks within the company.
2. SAP retention and system performance and availability – Organizations using SAP typically generate a large amount of transaction data, making data archiving essential for system performance. At the same time, archived data should be easily accessible when needed on the go. SAP archiving is used to store older and outdated data on secondary storage, minimizing the risks, such as downtime and downtime, associated with bloated primary storage systems. Using a SAP data retention strategy, it becomes possible to streamline primary IT systems, reduce database sizes, automate retention based on internal rules and / or regulations, and improve system performance and availability.
3. SAP retention and IT cost management – Data retention can also reduce IT management costs through system consolidation and retiring older systems.
4. SAP retention and legal discovery – Legal discovery is another area where data retention can mitigate risks. With an automatic retention process, data is automatically indexed and stored in secondary storage, where it can be retrieved later if a lawsuit requires its discovery. Companies using SAP retention can quickly produce the required documents, reducing time, costs and risks. For example, archived SAP data can be retrieved immediately, enabling a company to respond quickly to an e-discovery request from an auditor, court, regulator or internal legal investigation team. A quick response from the company also ensures that the company avoids potential fines related to slow response times.
SAP data retention and archiving work together to mitigate a variety of business risks, including risks related to regulatory compliance, system performance and availability, IT costs and legal discovery. While data retention and archiving involves moving data from primary to secondary storage systems, it does not necessarily mean that retained data is not immediately available. In fact, data can be retrieved on request. At the same time, that data does not disrupt primary transaction systems, making for smoother system performance and fewer problems. SAP retention is a win-win-win solution for organizations with huge amounts of data to manage and store.