Do you often have to send business emails to your customers / clients? Then investing in high-quality Intelligent Mail Barcode (IMB) management software can certainly help you. In addition to ensuring that your business emails are protected from mail fraud, using an IMB code in each of your emails will also increase your company’s credibility for your customers.
However, when you start investing in IMB management software, you are likely to be overwhelmed by the sheer number of choices available in the market. Here are some tips that should help you make the right decision:
1. Search for software tools that can automatically create the three types of Intelligent Mail Serial Numbers (i.e. barcode ID, service type ID and mailer ID), all of which should always be unique in nature. The database in which these codes are stored should be automatically created by the software. In addition, each unique serial number remains valid for up to 45 days after the creation date. The software must also keep track of this and archive automatically expired codes in a separate database so that they are not assigned to new emails.
2. It is very likely that you are dealing with multiple mail IDs created in accordance with different aspects of your business. For example, you use separate email IDs to send promotional materials and deliver products to customers. For this reason, the software must be able to manage multiple mail IDs and generate unique codes for each of those IDs, if and when required.
3. The user interface should be easy to work with, even for employees who lack technical expertise. The data fields must have self-explanatory names that are understandable even to laymen. It is even better if the interface can be accessed remotely via the Internet. That way, your employees can work anywhere, as long as they have access to a working computer and an internet connection.
4. The software must be able to save and print reports on created and archived mail IDs. This offers you another way to archive used codes and also to quickly create reports.
Always do some research before investing in IMB management software. That way, you are likely to come across good software applications. For starters, check out the IMB manager manufactured by Anchor Software. Your search for the perfect IMB management software is sure to end there.