First of all, all primary data must be analyzed to obtain the following information;
The type and age
Creation, access and modification dates
Identification of duplicate information
Largest servers, users and files
Sort the information by importance level
An average company or organization has four different types of data, with varying degrees of importance. Each of these four categories requires a different level of protection through different levels of automated backup.
Mission Critical Data – This is the key information that is typically transaction-based application data, which would have a serious impact on a business if lost. Business critical data needs to be backed up or replicated 365 days a year.
The type of information that falls into this category can include information from rapidly changing applications and databases to corporate email accounts. To back up this information without affecting the servers that hold the data, the data must be replicated every time it is changed or new data is created.
Data replication can significantly shorten the recovery time (RTO) and recovery point (RPO) targets and provides rapid recovery for business continuity.
Important data – Important data refers to other types of applications and file data that were created or opened in the last 90 days. Ideally, this type of data should be backed up once a day and kept for an appropriate retention period.
All critical information must be backed up off-site, protected from system failure, power outages and physical server damage.
Inactive and Outdated Data – This is the information that is no longer important, but still needs to be protected for operational or compliance reasons. Inactive and outdated data is usually located on the mail server or local mail shops on file servers.
While this data may not have been used for a long time, it should still be archived to reduce the load on the primary server, reduce management and backup costs, and improve recovery times.
Duplicate and Non-Business Information – Any data that does not meet business requirements, such as data that has not been retained or users’ personal files (such as music or photos), must be removed during the archiving process. By eradicating this non-business critical data, storage and management costs are reduced.
Make data accessible to the owners
End users should have access to the data they need, when and where they need it. Whether it’s mission-critical living on primary servers or inactive information stored on archive servers, it should be easily accessible to owners without the help of IT administrators or IT help desks.
Test business critical and important data recovery regularly
One of the biggest challenges for IT departments is testing disaster recovery (DR). However, if a DR plan is regularly tested at the application level, it can significantly improve recovery times and reduce potential problems. While a potential disruption to the daily workload, DR testing should be a standard procedure in any organization.
Companies or organizations that manage them data archiving Properly, while regularly tested and analyzed, potentially huge rewards will be achieved in the form of improved data recovery rates and lower management costs. Do you protect your data well?