If you want to improve the process of creating and maintaining your technical writing, using XML content management is a smart method to achieve this goal.
XML stands for Extensible Markup Language and is a way to streamline the creation and management of your organization’s technical writing. By allowing users to easily and quickly develop procedures along with reusing existing ones, it provides a simple authentication and workflow method that allows for a much more efficient publishing process.
This may be good and good, you say, but my company or company does not have the technical knowledge to implement this, what can we do?
Using the experts
Without experience and knowledge using XML content management, or any other similar system, organizations and individuals often struggle to implement a competency enough to really help with their technical writing process.
This is where it is a smart idea to get help from an expert in the field, and if you choose a team that has a wealth of experience working in the structured writing industry, they will be able to help implement a new XML-based system while helping to educate users and staff to individually required levels.
Benefits: Content reuse
Improving productivity by reusing past content is one of the major benefits of using XML content management, especially when working with technical writing, such as policies and procedures.
By creating a single content source, for example, you can update the master copy of your policies and procedures, and this will be replicated in each of the other documents and files that use and display this information.
As another example, if one of the policies for your business changes, e.g. A disclaimer sent to clients, editing this in the single source document will be automatically updated in all other documents containing this information.
Creating policies and procedures can be an extremely time-consuming process for users to navigate and find the right ones they are after. Especially if you are in a large organization, searching manually through hundreds of documents is certainly not an ideal scenario.
By using metadata, users are able to search with far more ease and efficiency, so that they can find the right policies and procedures in much less time.
Many companies and organizations find that once they understand how XML content management can help with their technical documentation, it has made a significant difference in the efficiency and streamlining of their content process.
Collaborating with an experienced company in the field paves an easily accessible route in XML content management for your business. So why not explore XML and how easily it can help you with your content management requirements.